Posts Tagged ‘best practices’

Want Your Message To Inspire? Start With Why

Monday, May 20th, 2013

Speech Bubble - How, Who, What, Where, Why, WhenI love a good story, and conveying messages and stories is a key part of what we do as PR professionals; you want to find the right combination of words that will get the point across and hopefully, inspire action. In a recent client meeting, we were about to dive into a discussion around messaging and how to best express what the company did. The client suggested that we first watch a TED talk that defined the way they wanted to do their business and tell their story.

The talk? Simon Sinek on how great leaders inspire action. Sinek illustrates this through the concept of The Golden Circle.

WHAT: This is what you do- what you sell, what your job functions are.

HOW: The how’s are the things that set you apart- businesses like to call this the “unique selling proposition.” These are the examples of features, like cup holders in cars.

WHY: The reason you do what you do. Not “to make money,” because money is a result of what you do, but your purpose, cause, or belief. Why do you get out of bed each morning, why should anyone care what you’re doing?

Sinek uses Apple to illustrate how the message changes when you approach it from the inside versus outside of the circle.

If Apple were like everyone else and only tried to grab your attention from the outside with the what and the how:

  • We make great computers
  • Our computers are beautifully designed and simple to use. Want to buy one?

But when Apple starts with the why:

  • We believe in challenging the status quo and thinking differently.
  • We challenge the status quo and think differently by making computers that are beautifully designed and simple to use.
  • We make great computers. Want to buy one?

The former jumps straight into a call to action after only stating a few features. The message that actually speaks people into action is the one that makes them feel rapport- they believe in the same thing Apple believes in. The why.

Our inclination is to work from the outside of the circle to the inside, from what is the clearest and easiest to explain to the fuzziest and more intangible, sometimes avoiding it all together. You go directly to trying to explain the value you provide, but don’t tell your audience why they should care. What sets inspired leaders and compelling stories apart is when they think, act and communicate from the inside out. The strongest message forms when you present your why, and then support it with the what and the how.

The next time you sit down to draft a boilerplate or form a narrative, don’t forget to think about the why. Let’s start there to create stronger messages and tell better stories.

“People don’t buy WHAT you do, they buy WHY you do it.”

By: Crystal Tao

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Graduating? Job Hunting? Tips and Tricks from B+G

Friday, April 26th, 2013

Students Graduating

B+G recently hosted a group of PR students from California State University, Chico, who are approaching graduation and will soon be entering the real-world of PR. The students were able to hear what B+G is all about and get insight into the tech industry from all levels of employees, including career tips from our principals.

Chico Group

For upcoming graduates, the job hunt can be intimidating and stressful. Informational sessions with different agencies and companies are so important to get a sense of different industries and to get a feel for a company’s culture.

Even with increasing unemployment rates, tech PR is growing and hiring. San Francisco was named one of the top 10 cities for recent college grads and we know that the tech industry in the valley is booming.  Here are some tips for upcoming graduates when job hunting and interviewing:

  1. Online Resume– As one of many, many applicants applying for an internship in tech PR, you’re entering a world where creativity and innovation is expected. Online resumes or portfolio websites help you stand out from the competition and are very impressive to employers.
  2. Read and Research – Research the company, read their blog and browse LinkedIn. And while knowing the company is important, knowing the industry is even more notable. Employers don’t expect you to be an expert in technology, but by showing that you’ve begun reading some industry blogs and are proactive is important. The easiest way to prepare: download news blog apps like Mashable or TechCrunch and read the headlines.
  3. Get Diverse Experience – Before you graduate, try to fill your resume with as many internships as you have time for. They’re not only important to gain real-world PR skills and experience, but they will show you what you like and, more importantly, what you don’t like about a job or industry.
  4. Ask Questions – Every interview you will ever have will end with, “So do you have any questions for me?” Saying, no all my questions have already been answered is not good. Prepare and brainstorm beforehand and always ask additional questions.
  5. Be Confident (but not arrogant) – Employers don’t expect recent graduates to have a perfect resume full of diverse PR experience, they know there are going to be gaps. But be confident about the experience you do have – show your willingness to learn the traits you lack and your excitement to join the industry. And for those of you who think you already have all the experience you need, you’re wrong! That’s why the majority of entry level jobs for recent graduates in PR are internships – it’s a learning curve.

No matter what field you’re planning on going into, all of these tips can help you nail your interview and land the job. Good luck to upcoming graduates!

By: Megan Grasty

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Five Strategies to Subdue Workplace Stress

Friday, April 12th, 2013

überarbeitete junge frau

It is no surprise to me that year over year, the public relations profession is ranked in the top ten most stressful jobs. It usually falls somewhere between active duty military personnel and taxi drivers. From writing and editing press releases, to developing campaign plans, and working with media, there is always something to do and most days, something goes un-checked on the daily to do list – all factors that increase an individual’s stress level.

So finding solutions to manage stress and keep a level head throughout the day are essential to success in this industry. So I asked a few of my colleagues what their best stress busters were. Here are the top five:

  1. Make a Run for It: Taking a jog in the morning or squeezing one in during a lunch break clears your head and lets you take your stress out on the pavement. It’s energizing and gives you the energy to power through the day.
  2. Desk Yoga: Stretch and relax those tension trapping muscles. Find some great moves here.
  3. Caffeine Jolt: A quick shot of espresso to push through the last few hours of the day is definitely a B+G favorite
  4. Afternoon Pick-Me-Up: a quick walk to one of the many bakeries or fro yo shops around Union Square gives you a chance to enjoy a sweet treat and put your stress level at ease whether it be a sweet treat from the corner fro-yo shop or a trip to the  closest Starbucks, a break for an afternoon sweet treat will give your mind a chance to take a break and refocus when you get back to your desk.
  5. A Lovable Hobby: Finishing the day doing something you love lets you end the day on a high, carefree note. Whether it be baking a treat, or spending time with your family, ending the day doing something you love will let you go to bed happy and allow you to recharge for the day ahead.

Whatever it is that makes your day a little less stressful goes a long way in a fast paced, immediate action based industry. What are some stress relieving activities that keep you focused on the task at hand?

By: Allie Deane

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The 140-Character Pitch

Friday, February 15th, 2013

tweet bird

I recently heard from my colleague Allie that she was able to grab a great story lead with a top government publication by sending a tweet. She didn’t have an email or phone number on hand, but was able to track down the reporter’s Twitter handle and received a response to her “pitch tweet” in just minutes.  I had been long stumped on a pitch of my own and decided to give the Twitter pitch a go.

I’ve made it a point to follow several top-target publications and journalists on Twitter. As I scroll through my feed in an attempt to avoid eye contact on my MUNI commute, I often find Twitter to be a secret source of industry insights. I’ve learned which reporters are active and responsive via twitter, that certain journalists are on a funding-news-only kick, or about important “call for nominations” I might otherwise miss. Aside from helping gain these specific insights, following a breadth of business and tech publications helps me stay on top of which trends are on the rise, and which trends even I know I’m sick of hearing about.

In a sea of my tweets about the weather, Jeopardy questions, and all-important updates about how cold my house is, I’m sure my Twitter followers were puzzled by my rouge tweets about big data analytics, but I figured it was worth a shot.  This specific attempt may not have landed me a cover story in the New York Times, but it encouraged me to explore the role and value social media can play in PR today. We’re always keen to get insight from  journalists on the best way to pitch them, and we hear the same themes over and over: “Keep it short, and be sure you understand my beat.” Is the 140-character pitch the future of PR?

I surveyed my colleagues on their Twitter triumphs, and collected some key tips for social media pitch success:

  1. Know Your Audience—My colleague Andrea was following a certain story online that was a good fit for her client. When she turned to the author’s twitter feed for more information she saw a good opportunity for an introduction. With the email subject line “per your tweet,” she was able to get an email response and begin building a relationship.
  2. KISS (Keep it simple, stupid)—With 140 characters, there’s little room for small talk. Get to the point of what you have to share and be sure to outline next steps. Whether it’s Allie’s go-to “DM me for details,” Megan’s hook “interested in more?” or a link to the news you want them to see, a call to action is hugely more effective than a general “FYI” tweet with a reporter’s handle tacked on.
  3. Stand out from the crowd—It’s hard to get your pitch to stand out among the thousands  of emails reporters often receive in a day. However, a few “@ mentions” is easier to sift through than an inbox full of pitches—and faster to read. Megan told me she often had trouble getting the attention of a certain business reporter—but she noticed once she started tweeting him, he likely recognized her name and started opening her emails and getting back to her quickly. Getting your name recognized can be key, but don’t use twitter just to ask for a story. Tweet a reporters’ article that catches your eye, and when tweeting client’s coverage, be sure to include a shout-out to the reporter as well as the publication. This shows you’re interested in their beat, and helps get your name on their radar.

By Grace Emery

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Project Management: Tips and Tricks from B+G

Tuesday, October 2nd, 2012

Dilbert1

In an age where people get hundreds of emails a week and action items come from your subordinates, supervisors, and clients, it has never been more important to manage all of your projects and tasks. Project management isn’t just for supervisors, it’s a team effort and everyone has to manage their own tasks. Regardless of the industry, you will be responsible for hundreds of tasks a week and delivering quality results within deadlines is crucial.  To do this, look at the way you operate and where your tasks are coming from and develop a process for completing tasks.

Know Yourself & Your Environment

To design a good system for managing your projects, ask yourself:

  • Can you keep all the tasks you have in your head?
  • Do you procrastinate? Forget deadlines?
  • Do you need to set reminders for yourself?
  • Where do you check to make sure that you have completed everything?
  • Where are your tasks coming from? (supervisors, colleagues, clients, subordinates, or “E” all of the above)?
  • How do you normally receive tasks (email, meetings, quick conversations, etc.)?

Develop ONE, CONSISTENT Process for Tasks

Ok, now it’s time to build a process. Use what you know about yourself, where your task are coming from and the resources you have to work with to design one (and only one) process for how you process tasks.

For some lucky people, this process can be intuitively built into their heads. They can remember their entire task list and prioritize projects without writing anything down. But for those of us who struggle to do that (or have failed dismally trying), writing out a checklist is key. When you make your process, consider:

  • If you receive a task via email, where do you record that you have this task to do?
  • How are you going to remind yourself to complete this task?
  • How are you going to manage this task in relation to your other priorities?

Dilbert2

Your process can be very simple: add it to your paper/digital checklist and note the deadline and then complete tasks in chronological order. Or your process can be more complex: using Google/Outlook or other software to manage your time and tasks.

The exact process is up to you. Do what works best for you and then execute the process consistently for all of your tasks.  Don’t be afraid to adjust it periodically either.  To help you, some of the B+G team has included their best project management advice below:

“Schedule a brief, weekly check-in with managers to prioritize action items” ~Kelly Xie

“Pre-plan and work ahead” ~ Megan Grasty

“Update your daily “to-do” list the night before” ~ Grace Emery

“Write everything down” ~ Andrea Torres

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The Power of Visuals: Best Practices from B+G

Monday, May 21st, 2012
An image is worth, in some cases, as much as $1,000,000,000

An image is worth, in some cases, as much as $1,000,000,000

A picture is worth a thousand words and, in a recent development, photo-centric mobile application Instagram is now worth a billion dollars….

Facebook’s acquisition of Instagram reinforces the concept that images have unparalleled power to drive traffic – and the PR industry is taking notice. One of the common themes at a recent Bateman Group Penthouse Event Series was that infographics play a key role in content development. Participating in this new trend, more companies are employing visuals across their social media channels to build brand awareness.

At the latest Borders and Gratehouse’s social media training, we invited Rachel Melia, an online marketing consultant, to offer some best practices when actively utilizing illustrations to draw users’ attention. Here are a few:

  • Post about one visual a day on Facebook. Any fewer and you lose their attention; anymore and you’ll annoy them by bombarding their Facebook home feeds. This could lead Facebook fans to “unlike”  your company page.
  • If you really want to go crazy with visuals- try Pinterest. Whereas Facebook automatically refreshes people’s home feeds, Pinterest’s users have the option to view visuals that are relevant to them. Users also enjoy the ability to create multiple boards on Pinterest as the boards keep the images organized and more appealing to the eye. Keep in mind that Pinterest has evolved to attract many females who are planning their personal events, so if you are trying to go after this audience, share images around design and organization.
  • A little humor can go a long way. Other than posting relevant and attention-grabbing images, it’s also helpful to use visuals that showcase your brand’s personality or your company’s unique culture.  For instance, other than posting business-related images, Hubspot has Pinterest boards such as “Fun Orange Things.” Lindt Chocolate reveals its social benevolence by having a “Pin for Autism” board.
  • I have engaging visuals to share, now what? In order to successfully foster a community of fans, you also have to interact with them by asking simple questions, hosting contests, or offering prizes. Always remember to thank users that provide feedback and good mentions.

by Kelly Xie, B+G Intern

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